Brother PT 2040 Manual

The Brother PT 2040 is a compact, portable electronic labeling system designed for home, office, and light industrial use. It features a full QWERTY keyboard, LCD display, multiple font styles and sizes, decorative frames, various tape cassettes, and a built-in cutter. Below are key sections for safety, features, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: Label Maker Unit, AC Power Adapter, Starter Tape Cassette, User Manual.

Feature	Description
LCD Display	Shows text, symbols, and formatting before printing
Full QWERTY Keyboard	For easy text entry and navigation
Tape Cassette Slot	Accepts various Brother TZe tape widths (3.5mm, 6mm, 9mm, 12mm)
Print/Cut Mechanism	Prints and automatically cuts labels to length
Function Keys	Access fonts, frames, symbols, and settings
Power Source	AC adapter or 6 AA batteries (optional)
Font Styles	Multiple fonts including Sans-serif, Script, Block
Font Sizes	Small, Medium, Large, Extra Large
Decorative Frames	Various borders and frames for labels
Auto Numbering	Automatically increments numbers on sequential labels

Installation & Setup

Unpack and inspect contents. Place on clean, flat surface.

1. Install batteries: Open battery compartment, insert 6 AA batteries (optional for portable use).
2. Connect AC adapter: Plug adapter into DC IN jack and wall outlet (recommended for extended use).
3. Load tape cassette: Open cassette cover, insert tape with window facing up, close cover.
4. Power on: Press POWER button; LCD should illuminate.

WARNING! Use only Brother TZe tape cassettes. Do not force cassette into slot.

Specifications

• Model: Brother PT 2040.
• Tape Widths: 3.5mm, 6mm, 9mm, 12mm (TZe tapes).
• Print Resolution: 180 dpi.
• Display: LCD, 1 line text capacity.
• Power Supply: AC adapter (input 100-240V AC, 50/60Hz) or 6 AA batteries.
• Battery Life: Approx. 100 continuous prints (alkaline batteries).
• Label Length: Auto-cut up to 1 meter continuous.
• Memory: Stores up to 9 frequently used labels.
• Operating Temperature: 10°C to 35°C (50°F to 95°F).
• Dimensions: 177mm (W) x 66mm (H) x 147mm (D).

Controls and Functions

Access functions via keyboard and dedicated keys.

Front Panel: POWER, PRINT, FONT, SIZE, FRAME, SYMBOL, UNDERLINE, CURSOR keys, DELETE, SPACE, ALPHABET keys.

LCD Display: Shows entered text, tape width, font style, battery status.

Function Keys: FONT cycles through available fonts; SIZE changes text size; FRAME selects decorative borders; SYMBOL inserts symbols; UNDERLINE toggles underline on/off.

Settings: Access auto-off timer, buzzer, unit conversion (mm/inch) via SETTINGS mode.

Loading Tape Cassettes

Supports Brother TZe series laminated tapes.

1. Power off the device.
2. Open cassette cover by sliding release lever.
3. Insert tape cassette with transparent window facing upward and arrow pointing toward print mechanism.
4. Close cover firmly until it clicks.
5. Power on; LCD will show tape width.

CAUTION! Do not touch print head. Ensure tape path is clear of obstructions.

Creating Labels

Basic label creation steps.

1. Power on and ensure tape is loaded.
2. Type text using keyboard; use SPACE, DELETE for editing.
3. Press FONT to select font style (e.g., Block, Script).
4. Press SIZE to adjust text size (Small to Extra Large).
5. Press FRAME to add decorative border if desired.
6. Preview text on LCD; adjust as needed.
7. Press PRINT to print label; device will auto-cut.
8. Peel backing from printed label and apply.

Tip: Use preview to check label length before printing.

Advanced Functions

Auto Numbering: Enter number followed by # symbol; each print increments number.

Symbols: Press SYMBOL to access library of symbols (arrows, warning signs, etc.).

Memory: Store up to 9 labels for quick recall. Save by pressing MEMORY after typing.

Text Effects: Underline (UNDERLINE key), vertical text (set in layout options).

Chain Printing: Print multiple copies of same label by entering quantity before printing.

Maintenance & Care

Unplug or remove batteries before cleaning. Use dry, soft cloth; do not use liquids.

1. Clean exterior with dry cloth.
2. Clean print head occasionally with cotton swab lightly dampened with isopropyl alcohol (power off).
3. Store in cool, dry place away from direct sunlight.
4. Remove batteries if not used for extended periods.

WARNING! Do not use abrasive cleaners or solvents.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits for residential use. Copyright © Brother Industries, Ltd. For support, visit www.brother-usa.com or contact Brother Customer Service at 1-877-276-8437.

Troubleshooting

Symptom	Possible Cause	Corrective Action
No power	Batteries/AC adapter	Check battery orientation; replace batteries; ensure AC adapter plugged in securely.
LCD blank	Power/contrast	Press POWER; adjust contrast via SETTINGS if available.
Tape not feeding	Cassette jam/incorrect loading	Open cover, remove and reinsert cassette correctly; clear any jammed tape.
Poor print quality	Dirty print head/old tape	Clean print head; replace tape cassette if expired or damaged.
Keys not responding	Low battery/device lock	Replace batteries; turn device off and on to reset.
Auto-cut not working	Blunt cutter blade	Replace cutter blade (contact service); manually cut with scissors.

Reset: Remove batteries and AC adapter for 2 minutes to reset device.

Service: 1-877-276-8437; www.brother-usa.com