Brother P-touch PT D400 Label Maker Manual

The Brother P-touch PT D400 is a versatile electronic label maker designed for home, office, and organizational use. It features a QWERTY keyboard, multiple font styles and sizes, various frame and symbol options, a large LCD display, automatic tape cutting, and compatibility with multiple tape widths. Below are key sections covering safety, features, setup, operation, maintenance, and troubleshooting.

Features at a Glance

Key components: QWERTY Keyboard, Large LCD Display, Tape Cassette Compartment, Print/Cut Mechanism, AC Adapter Port, Battery Compartment.

Unpacking and Setup

Unpack and inspect all contents. Place on a clean, stable surface.

1. Insert batteries: Open battery compartment, insert 6 AA batteries observing polarity.
2. Connect AC adapter: Plug adapter into port and into a standard 120V AC outlet.
3. Load tape cassette: Open cassette compartment, insert TZe tape with window facing up, close firmly.
4. Power on: Slide the POWER switch to the ON position.

WARNING! Use only specified Brother AC adapter and TZe tape cassettes. Keep small parts away from children.

First-Time Operation

Power on the device; the LCD will illuminate.

1. Set language: Press FUNCTION, then use arrow keys to select LANGUAGE, choose ENGLISH (default).
2. Set tape width: The device auto-detects loaded tape width; confirm on display.
3. Test print: Type "TEST" and press PRINT to ensure proper operation.
4. Adjust print darkness: Press FUNCTION, then PRINT DARKNESS to select Light, Normal, or Dark.

CAUTION! Do not touch the cutting blade. Keep fingers clear during printing and cutting.

Specifications

• Model: Brother P-touch PT D400.
• Display: Large monochrome LCD.
• Tape Compatibility: Brother TZe series tapes (3.5mm, 6mm, 9mm, 12mm, 18mm, 24mm widths).
• Print Method: Thermal transfer.
• Fonts: Multiple styles (e.g., Gothic, Sans Serif, Script) and sizes (6pt to 24pt).
• Power Source: 6 AA batteries or AC adapter (included).
• Battery Life: Approximately 15,000 prints (alkaline batteries).
• Operating Temp: 50°F to 104°F (10°C to 40°C).
• Dimensions: Compact desktop design.

Controls and Functions

Access functions via the QWERTY keyboard and FUNCTION key. Front Panel: POWER switch, PRINT, FUNCTION, Arrow Keys, BACKSPACE, SPACE.

Keyboard: Standard QWERTY layout for text entry, plus dedicated keys for Symbols, Frames, Font, Size, and Style.

Text Formatting: Select font, size, style (Bold, Italic, Underline, Outline). Label Design: Add frames, symbols, and sequential numbering. System Settings: Language, Auto Power Off, Print Darkness, Unit (mm/inch). Memory: Store frequently used labels in memory slots.

Creating Labels

Basic label creation in three steps: Enter, Format, Print.

1. Enter text: Type desired text using the keyboard.
2. Format text: Use FONT, SIZE, and STYLE keys to adjust appearance.
3. Add elements: Press SYMBOL or FRAME to insert decorative items.
4. Preview: Check layout on the LCD display.
5. Print: Press PRINT. The label prints and is automatically cut.
6. Apply: Peel backing and apply label to clean, dry surface.

Tip: Use the SPACE key to create gaps between elements. Press BACKSPACE to correct errors.

Advanced Functions

Utilize the FUNCTION key for advanced features.

1. Sequential Numbering: Create a series of numbered labels (e.g., 1, 2, 3).
2. Memory Recall: Save up to 10 labels in memory for quick reprinting.
3. Auto Format: Automatically centers text and adjusts size to fit tape width.
4. Mirror Printing: Prints text in reverse for application on transparent tape or inside surfaces.
5. Length Setting: Manually set a specific label length for consistent sizing.
6. Bar Codes: Create simple bar codes for inventory (CODE 39).

Note: Some features may be limited by tape width. Refer to the LCD for availability.

Tape and Accessories

Compatible with Brother TZe tape cassettes in various colors, materials, and widths.

Accessories: AC Adapter (included), Starter Tape Cassette (included), Carrying Case (optional).

Care & Maintenance

Unplug or remove batteries before cleaning. Use a soft, dry cloth to wipe exterior. Do not use liquids or abrasive cleaners.

1. Cleaning print head: Power off. Use a dry cotton swab to gently clean the thermal print head inside the cassette compartment.
2. Cleaning cutter blade: Use a small brush to remove any adhesive or debris from the cutter area.
3. Storage: Store in a cool, dry place. Remove batteries if not used for extended periods.

CAUTION! Never insert objects into the tape slot or cutter mechanism. Avoid extreme temperatures and humidity.

Regulatory Information

FCC Part 15: Class B digital device; complies with limits for residential use. This device complies with Part 15 of the FCC Rules. Copyright © Brother Industries, Ltd. All trademarks are property of their respective owners. For support, visit www.brother-usa.com or contact Brother Customer Service at 1-877-276-8437.

Troubleshooting

Reset: Remove batteries and adapter for 2 minutes, then reinstall to reset device.

Service: 1-877-276-8437; www.brother-usa.com