brother model pt-d400 manual

The Brother PT-D400 is a compact, portable electronic label maker designed for creating durable, professional-looking labels for home, office, and industrial use. It features a full keyboard, LCD display, multiple font styles and sizes, various label tapes, automatic tape cutting, and a rechargeable battery. Below are key sections for safety, features, installation, setup, operation, and troubleshooting.

1. Features at a Glance 2. Installation 3. First-Time Setup 4. Specifications 5. Controls and Settings 6. Connecting Devices 7. Creating Labels 8. Accessibility Features 9. Care & Cleaning 10. Regulatory Information 11. Troubleshooting

Features at a Glance

Key components: Full keyboard, LCD display, Tape cassette compartment, Cutter lever, AC adapter port, USB port (for updates/connectivity).

Feature	Description
Full keyboard	QWERTY layout for easy text entry
LCD display	Shows label text and formatting before printing
Tape cassette compartment	Holds various tape widths (e.g., 6mm, 9mm, 12mm)
Cutter lever	Manually cuts tape after printing
AC adapter port	For power connection and battery charging
USB port	For firmware updates or PC connectivity
POWER	Turns device on/off
FONT	Cycles through available font styles
SIZE	Adjusts text size (small, medium, large)
PRINT	Prints the current label

Installation

Unpack and inspect contents. Place on stable, flat surface.

Insert batteries: Open battery compartment, install rechargeable Ni-MH batteries (if included).
Load tape cassette: Open cassette cover, insert tape with printed side facing out, close cover.
Connect AC adapter: Plug adapter into port and wall outlet for initial charge (approx. 3 hours).
Power on: Press POWER button to turn on device.

WARNING! Use only Brother-approved tapes and accessories. Do not force cassette cover.

First-Time Setup

Power on device; follow on-screen prompts.

Set language: Use MENU button to select language (default: ENGLISH).
Set date/time: Navigate to SYSTEM settings to configure date and time.
Calibrate cutter: Perform cutter calibration via MENU > MAINTENANCE.
Test print: Create a sample label to ensure proper operation.

CAUTION! Ensure tape is loaded correctly to avoid jams.

Specifications

Model: PT-D400.
Display: LCD, 1-line text.
Tape Widths Supported: 6mm, 9mm, 12mm.
Fonts: Multiple styles (e.g., Gothic, Sans-serif, Script).
Battery: Rechargeable Ni-MH (included), AC adapter.
Connectivity: USB port for updates.
Power Source: 120V AC, 60Hz (adapter).
Operating Temp: 50°F to 104°F (10°C to 40°C).

Controls and Settings

Access menu via MENU button. Front Panel: POWER, FONT, SIZE, PRINT, ARROW keys, BACKSPACE, SPACE.

Menu Options: LANGUAGE, DATE/TIME, CUTTER CALIBRATION, TAPE WIDTH SETTING, FACTORY RESET.

Formatting: FONT (cycle styles), SIZE (adjust text size), STYLE (bold, underline, frame). Label Design: Use ARROW keys to navigate, BACKSPACE to delete. System: Set language, date/time, cutter calibration, tape width detection.

Connecting Devices

USB: For firmware updates via PC. AC Adapter: For power and charging.

Turn off device before connecting.
Connect USB cable to PC and device port for updates.
Use Brother software (if available) to transfer designs.

Tip: Ensure device is powered via adapter during updates.

Creating Labels

Supports text labels with various fonts, sizes, and frames.

Enter text: Type on keyboard; text appears on LCD.
Format: Press FONT, SIZE, STYLE to adjust appearance.
Preview: Check LCD before printing.
Print: Press PRINT; device prints and advances tape.
Cut: Use cutter lever to cut tape after printing.
Repeat: Create multiple labels sequentially.
Save designs: Some models allow saving frequently used labels.
Power off: Automatically saves last label in memory.

WARNING! Keep fingers away from cutter lever during operation.

Accessibility Features

Large Font Option: Use SIZE button for larger text. Contrast Adjustment: Adjust LCD contrast in SYSTEM menu. Audio Feedback: Enable key beep in settings.

Care & Cleaning

Unplug and remove batteries before cleaning. Use dry, soft cloth; no liquids or abrasive cleaners.

CAUTION! Do not spray liquids; avoid extreme temperatures and humidity.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits for residential use. Copyright © 2023 Brother Industries, Ltd.; trademarks of Brother International Corporation. For support, visit www.brother-usa.com or contact 1-877-467-4289.

Troubleshooting

Symptom	Possible Cause	Corrective Action
Device does not power on	Battery/adapter	Charge battery; ensure adapter is connected properly.
No text on LCD	Contrast setting	Adjust LCD contrast in SYSTEM menu.
Tape not feeding	Cassette jam/installation	Eject and reload tape cassette; ensure correct width setting.
Print quality poor	Dirty print head/tape	Clean print head with dry cloth; use fresh tape.
Cutter not working	Calibration needed	Perform cutter calibration via MENU > MAINTENANCE.

Reset: MENU > SYSTEM > FACTORY RESET if available.

Service: 1-877-467-4289; www.brother-usa.com