Brother Model PT 2040 Instruction Manual

The Brother Model PT 2040 is a compact, portable electronic labeling system designed for creating professional-looking labels for home, office, and organizational use. It features a full keyboard, LCD display, multiple font styles and sizes, various label tapes, decorative frames, and a built-in cutter. Below are key sections for safety, features, setup, operation, maintenance, and troubleshooting.

1. Features at a Glance 2. Unpacking and Setup 3. First-Time Use 4. Specifications 5. Controls and Functions 6. Creating Labels 7. Advanced Functions 9. Care & Maintenance 10. Regulatory Information 11. Troubleshooting

Features at a Glance

Key components: Label Maker Unit, AC Power Adapter, Starter Label Tape Cassette, Instruction Manual.

Feature	Description
LCD Display	2-line display for previewing label text and settings
Full Keyboard	QWERTY layout with function keys for easy text entry
Label Tape Cassette	Accepts TZe series tapes in various widths (3.5mm, 6mm, 9mm, 12mm)
Built-in Cutter	Manual cutter lever for cutting printed labels
Power Source	AC Adapter or 6 AA batteries (not included)
Font Styles & Sizes	Multiple fonts and sizes for customization
Frames & Symbols	Pre-stored decorative frames and symbols
Auto Format	Automatic text formatting options
Memory Function	Stores frequently used labels
Print Function	Prints single or multiple copies

Unpacking and Setup

Unpack and inspect all contents. Place on a clean, flat surface.

Insert Batteries: Open battery compartment, insert 6 AA batteries observing correct polarity.
Connect AC Adapter: Plug adapter into DC IN jack and into a standard 120V AC outlet.
Install Label Tape: Open cassette cover, insert tape cassette firmly, close cover.
Power On: Press the POWER button. The LCD should illuminate.

WARNING! Use only the specified AC adapter. Do not mix old and new batteries.

First-Time Use

Power on the unit; follow on-screen prompts.

Set Language: Press FUNCTION, then use arrow keys to select language (ENGLISH default).
Set Tape Width: The unit auto-detects tape width. Confirm on display.
Test Print: Type "TEST" and press PRINT to ensure proper operation.
Adjust Print Darkness: Use FUNCTION + PRINT to access darkness setting (1-5).

CAUTION! Keep fingers clear of the cutter lever area during operation.

Specifications

Model: Brother PT-2040.
Display: 2-line LCD (2 x 12 characters).
Tape Width: Supports 3.5mm, 6mm, 9mm, 12mm (TZe series).
Print Speed: Approx. 10mm/sec.
Power Supply: AC Adapter (AD-24ES) or 6 AA batteries.
Operating Time: Approx. 2 hours continuous use on batteries.
Dimensions: 6.3" (W) x 8.3" (D) x 2.4" (H).
Weight: Approx. 1.8 lbs (with batteries).
Operating Temp: 50°F to 104°F (10°C to 40°C).

Controls and Functions

Access functions via dedicated keys or FUNCTION menu. Front Panel: POWER, PRINT, CUT, FUNCTION, Arrow Keys, DEL, SPACE.

Keyboard: Standard QWERTY keys, Number keys, Symbol key, Font key, Size key, Style key.

Text Entry: Use keyboard to type. Use DEL to backspace. Use SPACE for spaces. Font/Style: Press FONT to cycle fonts. Press SIZE for small/medium/large. Press STYLE for normal/bold/italic/underline. Function Menu: Press FUNCTION for Language, Auto Format, Memory, Tape Width, Print Darkness, Reset.

Creating Labels

Basic label creation process.

Power on and ensure tape is loaded.
Type your desired text using the keyboard.
Use FONT, SIZE, STYLE keys to customize appearance.
Press FUNCTION + FRAME to add a decorative frame if desired.
Preview text on the LCD display.
Press PRINT. The label will print and feed automatically.
Press the CUT lever forward to cut the label from the tape.
Peel off the backing and apply the label.

Tip: For longer labels, the text will scroll on the display. Use the arrow keys to review.

Advanced Functions

Utilizing memory, auto format, and special features.

Memory Store: Type label, press FUNCTION + STORE, select memory number (M1-M5).
Memory Recall: Press FUNCTION + RECALL, select memory number to load text.
Auto Format: Press FUNCTION + FORMAT for preset layouts (e.g., File Spine, Cable Markers).
Multiple Copies: After typing, enter number of copies (1-9) using number keys, then press PRINT.
Serial Numbering: Use FUNCTION + NUM to create sequential number labels.

WARNING! Do not open the cassette cover while printing.

Care & Maintenance

Unplug adapter/remove batteries before cleaning. Use a soft, dry cloth only.

Exterior: Wipe with dry cloth. Do not use liquids or aerosols.
Cutter Blade: Keep free of adhesive residue. Clean gently with a dry cotton swab if necessary.
Print Head: Clean with a dry cotton swab if print quality degrades.
Storage: Store in a cool, dry place. Remove batteries if not used for extended periods.

CAUTION! Never use sharp objects to clean the print head or LCD.

Regulatory Information

FCC Part 15: Class B digital device; complies with interference limits for residential use. Copyright © Brother Industries, Ltd. For support, visit www.brother-usa.com or contact Brother Customer Service at 1-877-4BROTHER. This product is RoHS compliant.

Troubleshooting

Symptom	Possible Cause	Corrective Action
No power	Batteries/Adapter	Check battery polarity; install fresh batteries; ensure adapter is plugged in securely.
Nothing appears on LCD	Contrast setting	Adjust contrast via FUNCTION + CONTRAST.
Tape does not feed/print	Tape cassette	Ensure cassette is inserted correctly; check for tape jam; use genuine Brother TZe tape.
Print is faint or missing	Print darkness/Tape	Increase print darkness setting; tape may be old or damaged.
Keys do not respond	Unit lock	Press and hold FUNCTION for 3 seconds to unlock.
Incorrect characters print	Language setting	Check and set correct language in FUNCTION menu.

Reset: Press and hold POWER + FUNCTION + PRINT simultaneously for 3 seconds to factory reset (memory will be cleared).

Service: 1-877-4BROTHER; www.brother-usa.com